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Administrator at China Dialogue Trust

Location: London
Position: Administrator
Hours: Full time
Contract type: Permanent
Salary: £24,382.80
Start time: ASAP
Application deadline: 9.00am on Friday, 26th August 2022. Applications will be reviewed on a rolling basis and early application is recommended.

Description

The China Dialogue Trust is seeking a talented Administrator to join our London office. This role provides a great entry point into the operations of an international climate charity. The ideal candidate will be proactive, highly organised and self-motivated, with a desire to build a career in international/environmental charity operations. They will have excellent problem-solving skills as well as a high level of accuracy and attention to detail. They will also be a self-starter with a strong sense of initiative, who is ready to get the job done.

About us

The China Dialogue Trust disseminates high-quality information and promotes communication on the environment and climate change globally. We aim to inform and contribute to building equitable and constructive solutions to global environmental problems. We believe that this requires a common purpose across political, ideological and cultural boundaries. We foster that common purpose by providing our readers with independent and accurate information that may otherwise be difficult to access, and by facilitating tolerant and constructive dialogue.

The China Dialogue Trust works with editors based across Latin America and Asia and manages four websites: chinadialogue.net, chinadialogueocean.net, thethirdpole.net and dialogochino.net

About the role

This is an exciting opportunity to assist the COO with the running of an international organisation. It is a broad role working closely with the Operations Manager to ensure the smooth day-to-day administration of the charity, which offers the chance for growth and development to the right candidate.

The China Dialogue Trust’s London office operates on a four-day working week. The role benefits from environmentally conscious pension investment and a cycle to work scheme for its dynamic and welcoming team.

Main responsibilities:

Office management:

  • Be the first point of contact for general external enquiries: manage calls on the office phone and queries to our [email protected] email account, and answer the door when visitors and deliveries arrive;
  • Act as first point of contact for utility and service providers, including ensuring the wifi is functioning to standard;
  • Coordinate internal and external meetings, preparing equipment and refreshments as necessary;
  • Data management and filing;
  • Maintain stocktake, to include: ordering IT equipment and stationery, ensuring there are adequate tea and coffee-making supplies as well as other kitchen and office necessities;
  • Support the COO and Operations Manager with additional tasks related to organisational management;
  • Work with our IT service provider to offer basic IT support to staff;
  • Support the COO and Operations Manager with recruitment, onboarding and staff exit protocols and administration.

Communications:

  • Compile monthly activity reports, coordinating and editing input from the international teams;
  • Manage the contacts database;
  • Track article republications and citations.

Essential skills:

  • An interest in the environment and climate change as well as China Dialogue Trust’s overall mission;
  • Strong organisational, practical and problem-solving skills as well as a sense of initiative; 
  • Excellent written and verbal communication skills;
  • Broad IT competency;
  • Highly competent with iOS, Microsoft Office and Google Suites; 
  • The ability to work independently and as part of a small team. 

Desirable skills:

  • Experience using Xero, Salesforce, Asana, Highrise, Slack or other similar work management software;
  • An understanding of GDPR legislation.

How to apply:

Please send a CV, cover letter and diversity monitoring form (download here) by 9.00am on Friday, 26th August 2022 to [email protected]gue.net.

Applications should be submitted in English.

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